38 Meyrick Street
Consumer Line - 03454 04 05 06
Welsh Language - 03454 04 05 05
Mon to Fri - 9am to 5pm
At Citizens Advice we collect and use your personal information to help solve your problems, improve our services and tackle wider issues in society that affect people’s lives.
We only ask for the information we need. We always let you decide what you’re comfortable telling us, explain why we need it and treat it as confidential.
When we record and use your personal information we:
only access it when we have a good reason
only share what is necessary and relevant
don’t sell it to anyone
At times we might use or share your information without your permission. If we do, we’ll always make sure there’s a legal basis for it. This could include situations where we have to use or share your information:
to comply with the law - for example, if a court orders us to share information. This is called ‘legal obligation’
to protect someone’s life - for example, sharing information with a paramedic if a client was unwell at our office. This is called ‘vital interests’
to carry out our legitimate aims and goals as a charity - for example, to create statistics for our national research. This is called ‘legitimate interests’
for us to carry out a task where we’re meeting the aims of a public body in the public interest - for example, delivering a government or local authority service. This is called ‘public task’
to carry out a contract we have with you - for example, if you’re an employee we might need to store your bank details so we can pay you. This is called ‘contract’
to defend our legal rights - for example, sharing information with our legal advisors if there was a complaint that we gave the wrong advice
We handle and store your personal information in line with the law - including the General Data Protection Regulation and the Data Protection Act 2018.
You can check our main Citizens Advice policy for how we handle most of your personal information. This page covers how we, as your local charity, handle your information locally in our offices.
How Citizens Advice Pembrokeshire collect your data
Digital Welfare Project.
We will get your permission by asking you to sign a paper consent form.
Before we ask for your permission, we'll always explain how we use your information.
You can only access email advice via our website when you will have to give permission by clicking on a box before you can access the email form.
What Citizens Advice Pembrokeshire ask for
Your digital skill requirements from DWP work coaches.
Your Curriculum Vitae (CV).
How Citizens Advice Pembrokeshire use your information
To fulfil our contractual agreement with DWP and to help you find a job or move you closer to finding a job.
Working on your behalf
When you give us authority to act on your behalf, for example to help you with a Universal Credit claim, we’ll need to share information with that third party.
We’ll always tell you when we do this and ask for your consent to do so. Please find the organisations below that we share information with depending on the issues we deal with on your behalf.
Pembrokeshire County Council (PCC)
Department of Work and Pensions (DWP)
Pembrokeshire Association of Voluntary Services (PAVS)
Pembrokeshire People First (PPF)
Pembrokeshire Care Society (PCS)
Organisations we share your data with must store and use your data in line with data protection law.
How Citizens Advice Pembrokeshire store your information
We sometimes utilise Microsoft Office 365 cloud storage to hold personal information. All information is encrypted and stored within UK.
If you call us, via our appointment line, you'll hear a recorded message telling you how we use and store your information - you can let the adviser know if you disagree.
How Citizens Advice Pembrokeshire share your information
If you ask us to act on your behalf we might need to share some of your information with other organisations - we'll always tell you when we do this and get your consent beforehand to do this.
We use referrals forms, encrypted emails, postal service, phone calls and fax to share your information with the organisations mentioned above.
Contact Citizens Advice Pembrokeshire about your information
If you have any questions about how your information is collected or used, you can contact our office.
Citizens Advice Pembrokeshire
43 Cartlett, Haverfordwest, SA61 2LH.
Open Monday to Friday 9am – 5pm
You can contact us to:
find out what personal information we hold about you
correct your information if it’s wrong, out of date or incomplete
request we delete your information
ask us to limit what we do with your data - for example, ask us not to share it if you haven’t asked us already
ask us to give you a copy of the data we hold in a format you can use to transfer it to another service
ask us stop using your information
Who’s responsible for looking after your personal information
The National Citizens Advice charity and your local Citizens Advice operate a system called Casebook to keep your personal information safe. This means they’re a ‘joint data controller’ for your personal information that’s stored in our Casebook system.
Each local Citizens Advice is an independent charity, and a member of the National Citizens Advice charity. The Citizens Advice membership agreement also requires that the use of your information complies with data protection law.
You can find out more about your data rights on the Information Commissioner’s website.